Our Tenant Representation
Services & Capacities
Real Estate Strategy
- Stay or leave
- Need analysis
- Lease audit & opportunities
- Portfolio optimization
- Hybrid workplace
- Space optimization strategy
- Renting vs purchasing
- Site / building valorization
Cost Optimization
- Rent & occupancy cost audit
- Renegotiation of current lease conditions
- New lease negotiation & acquisition
- CAPEX & OPEX optimization
- Leased surface optimization
- Dilapidation costs optimization
- Transaction assistance
ESG Objectives
- CO2 mobility impact
- Building performance and certification
- Comfort of occupation
- Adapted and flexible working environment
- Lease flexibility
- Attractive lively districts
- Staff involvement & collaboration
- Landlord reputation & social responsibility initiatives
Our Move or Stay Approach
1. Set up & Vision
- Create & share a common vision
- Align project objectives and main drivers
- Project strategic framework
- Prepare communication
2. Program of needs
- “Ways of Work” workplace principles
- Quantified program of needs
- Other requirements and specifics
3. Market screening
- Longlist – Analysis – shortlist
- Buildings tour (visit)
- Business case
- Negotiation strategy
4. Negotiation
- Best deal conditions
- Secured offer with L.O.I
5. Legal securing
- Current lease contract amendment signed (stay)
- New lease contract signed (leave)
Your Benefits: Better Workplace, Better Results!
Future-Proof
- Long term adapted strategy.
- Sustainability & ESG.
- Flexible Real estate.
Happy staff
- Higher satisfaction among staff.
- Loyalty & commitment.
- More attractivity.
Higher productivity
- Adapted workplace ecosystem.
- Reduced employee turnover.
- Reduced absenteeism
Better results
- Reduced OPEX.
- Optimized CAPEX.
- Avoid hidden lease costs.
FAQ
A tenant representative is a commercial real estate expert who works exclusively for the tenant / occupier. Contrary to standard real estate brokers who represent both landlords and tenants, and thus have an inherent conflict of interest. It is important for tenants to use their own adviser who will work exclusively for them, thus ensuring the best possible deal with terms fitting their requirements at the lowest rate.
Yes. We do not own or commercialize any building portfolio’s and never work for real estate suppliers. This allows us to objectively advise you in your real estate strategy and building selection. Therefore, we are not conflicted at all in advising you nor in negotiation activities.
No. Tenant representation is much larger than negotiating lease costs. It all starts with an in-depth needs analysis and a clear definition of an appropriate real estate strategy, taking into account ways of working, mobility, ESG, technical features, etc. Negotiating lease costs from an independent and conflict-free position is just a final step in the process of generating maximum savings.
Yes, you may also consider other items during negotiation such as free rent months, capital expenditure, flexibility (capacity to grow or shrink), etc.
Ideal timing is comprised between 24 and 15 months before a lease end or a lease break. Nevertheless, depending certain specific contexts, you may have the possibility to request some changes in your lease situation at any moment of your contract.
A client’s internal decision-making process has a huge impact on the duration of a mission. It usually takes between 3 and 9 months to finalize it and to achieve significant results.
The cost of our audit and consulting assignments is based on a fixed fee, which factors in your context, objectives, and expected deliverables. On the other hand, a tenant representation mission is based on a “no cure no pay” principle with a success fee calculated on the cost savings achieved for our clients.
We are used to handle very sensitive information regarding our clients’ future real estate strategy including business, legal, HR, and financial data. This information is key to better understand our clients, their needs, and objectives to reach the largest success during the negotiation stage. Sensitive information is usually secured via NDA’s.
Belgium and Luxemburg. Quantum also works with preferred and trusted partners in France, The Netherlands, and Germany.